A few week’s ago, Trello announced a new card repeater power-up. The power-up allows you to set repeating tasks up so that they automatically appear in Trello when you need them. The Card Repeater function turns out to be pretty difficult to turn off. I’ve found a small trick that makes it much easier – […]
LATEST
POSTS & TUTORIALS
Trello Tip: Remove cover images to make your board easy to digest
This post is in direct response to Jo Sayer of English-language teaching company ELTJam. When we asked Jo what he wanted people to know most about Trello, this was his response: I wish people knew that you could remove the first uploaded image from being the ‘cover’ of the card. Fine if you want an […]
Use timeboxing to manage multiple Trello boards
This week I’d like to talk to you about timeboxing, specifically as a technique for keeping on top of lots of Trello boards. Timeboxing is a proven productivity technique that is often overlooked in favour of to-do lists and goal planners. Trello itself gives you excellent to-do list and project management tools but without an […]
Why are you still working on unimportant stuff?
Stop right now! What are you working on? Is that actually important? Is it helping you progress your goals? Or are you just making busy time? Answering emails, shifting bundles of paper around? We are all living in an increasingly busy world. Unfortunately, time is a finite resource. There are only 24 hours in each […]
Motivation Top Tip: Use visually appealing Trello boards
Have you heard of the term ‘visual learner’? It describes someone who prefers visual cues to process new ideas and keep their motivation high. I believe that we are all visual learners to some extent. And yet many software tools, including Trello, present us with bland, text-heavy interfaces. We’re going to change that! Read on […]
BPM Guide: Business process modelling in Trello
When you work on productivity and growing your business you will eventually come across something called BPM. BPM stands for Business Process Modelling. It’s essentially the act of writing down the processes that keep your business running. You can use complex and expensive software for BPM – we wanted to show you an alternative using […]
How to schedule repeating tasks in Trello
Ah, yes – repeating tasks. Buy food every Saturday. Send invoices every month. Schedule a product review every week. Your weeks are most likely full of repeating tasks. You already use Trello to organise much of your life – can you also schedule repeating tasks in Trello? Read on to find out!
Accomplish more with Pomello and Trello
Are you interested in productivity? Then you might have come across a method called the Pomodoro Technique. It’s a great way to stay focused and work through a list of tasks. A popular way to use the Pomodoro Technique with Trello is the Pomello browser extension. We took a deep dive to see whether Trello […]
No more spreadsheets – show list totals in Trello instead
Many people store numbers or points on their Trello cards. Uses vary, from Scrum story points to costs in a budget planner. Wouldn’t it be great if you could sum up all these values and show the list total at the top of the Trello list instead? It would mean you don’t need to keep […]
Time tracking in Trello using Toggl
Time tracking used to mean complicated spreadsheets and boring time-sheets that you were forced to fill in every Friday afternoon. In recent years this industry has seen a massive online resurgence. The time tracking app Toggl consistently ranks as one of the most popular tools and we decided to take a deeper look at how it […]
Which Trello Power-Up is right for you?
Trello recently announced a massive change to their power-ups functionality. Trello Power-Ups are used to turn features like the calendar or third-party app integration on and off. The basic power-ups used to be free. However, you will now be forced to choose just one power-up for your free Trello boards. To help you make that […]
Our round-up of the best Trello extensions
Trello is simple to use and easy to learn. On the other hand, it still can’t do some pretty basic things. If you’ve ever tried to count the number of cards in a list, see lots of lists on screen at the same time or export your Trello board to a spreadsheet, you’ll know that […]
How to get emails into Trello, fast!
This post is aimed at the freelancers and professionals out there who use Trello to organise their work but still receive change requests and client feature requests by email! If you’re sick of constantly copy-pasting or retyping client emails into a Trello card, read on for a much quicker way to get your emails into […]
Dealing with finished Trello cards (without cluttering up your board)
This question comes up again and again. What should you do with a Trello card when you’ve finished working on it? You don’t want these cards to clutter up your Trello board but, at the same time, you don’t want to lose the information. Here’s how we deal with finished cards and build a tighter […]
Managing your team with Trello
You manage a team using Trello and want to assign tasks to your team members. But how can you see what else they already have going on and whether they are overloaded or have spare capacity? How can you keep an eye on whether your team members are meeting their deadlines and what they should […]
How to track project dependencies in Trello
Project dependencies are a normal part of everyday life. Complex tasks break down into smaller tasks that depend on each other. To make an omelette, you first have to buy eggs. To build a website, you first have to discuss requirements and finish the designs. To organise an event, you have to decide on a […]
How can I give a user in Trello read-only access?
Trello is a collaboration tool and it’s easy to add new members to a Trello board. Often you don’t want those new members to have the same permissions as everybody else. Clients might need access to a project’s board to see progress but without the need to comment or move cards around. Similarly, you might want […]
How to use the Trello Calendar to meet your deadlines
How to use the Trello Calendar to meet your deadlines Introduction Perhaps you already know Trello as an easy-to-use project management tool and online to-do list. Did you know that you can also use Trello to schedule your time, set deadlines and integrate with your appointments and other calendars? Let me show you how in […]
How can I add recurring cards to Trello?
Are you using Trello to organise your life, your business or a particular project? Then you’ve probably wanted to create cards that repeat on a regular basis. Most calendars support recurring events, so is there an equivalent in Trello? How can you create recurring cards in Trello? It’s one of the questions that we get […]
Trello Tip: See what you need to work on right now
We’re going to take it back to the bare essentials with this tip. And that’s to answer the age-old question: What do you need to work on right now? How can you become more productive and focus on the most important tasks in your to do list? Here’s a scenario you might be familiar with: You diligently […]
How to stay productive even when interrupted
Picture the scene… There you are, working hard to meet deadlines, ploughing through your to-do list like a pro. You’re in the zone, surfing the productivity wave. When, all of a sudden, life intrudes! An email, a phone call, an angry client on your doorstep, an unannounced visitor. A few interruptions like that during the […]
Automate Trello to send an email for a completed task
You love Trello but your clients still use email. They don’t receive project notifications because they are not on the Trello board. How can you automate Trello so that it sends an email when a task has been completed? Rob, who manages a property maintenance business, recently got in touch with this very question. He runs his […]
Trello Tip: Make your meetings 1000 times more productive
The Win: Make your meetings, phone calls, Skype calls massively more productive. Keep track of what is decided during meetings, phone calls, Skype calls. Easily create tasks and assign them to members of your team. The Problem: During a call, it’s easy to make decisions, plan the next move, come up with a brilliant strategy. […]
Trello Tip: Keep track of lots of projects at the same time
The Win: You’ll be able to keep track of all your projects at the same time, across multiple Trello boards and gives you back a feeling of control. The Pain: Once you start using Trello in earnest, you automatically end up with lots of boards. It can become difficult to keep track of what you […]
Retrospective: My Trello workshop at Hubud in Bali
My family and I are currently travelling in Bali and Australia for a few months. It’s our last chance for a grand gesture before our son starts school back in London in September. For the last 5 weeks I’ve been stationed at the lovely Hubud co-working space in Ubud, Bali. If you’ve ever wanted to work in a […]
How can I notify everybody on my Trello board?
How can I message everybody on my Trello board at the same time? This question was asked by Chris Thompson of the amazing Green School in Bali at our recent Trello workshop at Hubud. He wanted to update his entire team in one go, without having to mention every team member individually. Interestingly enough I had the […]
How to: Create Trello cards from Slack
We recently wrote a blog post on How to integrate Trello and Slack. The stand-alone integration is fairly simple, and the question came up whether you could create a Trello card from inside a Slack channel conversation. It turns out the answer is YES, although it’s not exactly straightforward. Read on to find out how […]
How to: Integrate Trello with Slack
We are often asked: “Can I integrate Trello with Slack”? The answer is a resounding YES and we’ll show you how to do it in a few easy steps.
How to: Connect Trello to the Sunrise Calendar
Trello is well known for its ease of use as an online project management tool. We recently wrote about how easy it is to set up the Trello calendar to manage your weekly and monthly work schedule. You can also integrate your Trello calendar with Google Calendar for a fairly basic read-only setup. The good news is […]
How to: Integrate Trello with Google Calendar
There are 2 online tools that I use the most – Trello, for online project, business and life management, and Google Calendar, to schedule meetings and keep track of deadlines. Perhaps you work in a similar way. Let me show you how you can connect the Trello calendar to your Google Calendar, so that Trello […]
How to set up the Trello Calendar
Perhaps you already know Trello as an easy-to-use project management tool and online to-do list. Did you know that you can also use Trello to schedule your time, set deadlines and manage your weekly and monthly work schedule? Let me show you how in 3 easy steps.
How to organise absolutely anything with Trello
Do you have a project that you want to get off the ground? Perhaps you are organising an event, starting a business, launching an app, planning a wedding or looking to get fit? Follow this simple process to get organised and to start, plan and deliver your project on time.
How to see all your Trello cards in one place
Here’s a short but sweet mid-week tip on how to see all your Trello cards in one place. If you’re anything like me you’ve got loads of different Trello boards set up. I checked just now and I have about 80! That means there are potentially tasks waiting for me across 80 Trello boards! I can already […]
7 key tips for using Trello for Scrum software development
Over the years, I’ve coded and managed 100s of web and mobile development projects. Most of them were delivered using Scrum or related agile methodologies. As a company, we’ve gradually settled on Trello as our de-facto project management tool. It’s not immediately obvious how you would use Trello for Scrum out of the box, so […]
How To Build Trust With Your Coworking Space Website
I see this a lot. And don’t worry it’s not just you and it’s not just the workspace industry. People dick around for ages looking for shortcuts, quick fixes and how ‘to get in front of as many people as possible.’ They hear how Richard Branson kicked off his empire with a magazine at school […]
How To Kill Writer’s Block And Thrive
When you have to write a post, you’ll want to do everything but write that blog post. It is much easier to think about stuff than writing it. The main reason only a few people do well at blogging comes down to just a few people execute and post stuff. Everyone else licks blogging wounds, […]
How To Get Big Changes In Just 12 Weeks
So I have been around a lot of change over the last few weeks, in those few weeks I have been looking for a way to deal with it all. Or instead, accept it and work out what to do with it, change happens all the time, and I’ve got better and working out how […]
Why You Need Other People As A Freelancer
My Head Never Stops, So I Have To To function each week I need to seek a balance of solitude and connection, so I need time to both calm my head and time to connect with peers. Too much time alone and I live in my head, too much time with peers and I end […]
How To Get Ultimate Productivity Flow With Zenkit and NotePlan
Productivity Flow with Zenkit and NotePlan I have tried so many combinations of apps, and the one that has worked the best is using Zenkit for project planning and NotePlan for daily to-dos and calendar. (You can get the desktop version of NotePlan as part of Settapp with access to over 50 other Mac Apps, no ads or […]
How To Develop An Epic Content Creation Process
At our weekly London Bloggers MeetUp, I keep getting asked how I write a blog post, and I never have an answer. I can’t bullshit my answer anymore. I realized that even after all this time I don’t have a system or process for writing a blog post. The same goes for building a podcast […]
OK, Let’s Get Going!
OK, Let’s get going! It is high time to reboot my weekly newsletter, I know you have not called to ask me where it is, but it works so well for keeping connected with you, I miss it. And You. I like the way you hit reply, ask me questions and, as much as I hate […]
What Happened When I Woke Up From My 30 Year Coma
My issue with Time. This time it is an even bigger issue. I seem to have lost 30 years of my life. In 2018, I was woken up after falling into a coma when I was 13. For the last six months, I have been entertaining this radical thought. There is a core part of […]